Statute

PART I

Art. 1 CONSTITUTION AND NAME

A European non-profit association is constituted under the name of “SOLIDA” – Network of Solidarity Based-Towns, pursuing the objectives and purposes specified in this statute.

 

Art. 2 ADDRESS

The official address of the SOLIDA Association will be at Viale delle Rimembranze, 160 – Gioiosa Ionica (RC).  The official address might be transferred to another state of the European Union following a decision of the General Assembly.

PART II

Art. 3 PRINCIPLES

  1. SOLIDA Association is constituted by municipalities and other public and private bodies which share the same principles of solidarity, social inclusion, democracy and non-discrimination.
  2. SOLIDA Association is inspired by the principle of promotion of solidarity, democracy and cooperation between people as the foundation for peaceful and civil coexistence.
  3. SOLIDA Association entirely share the fundamental value of the EU such as respect of human dignity and human rights, democracy, equality and the rule of law. In no case and in no way does the Association accept expression and form of denial of the Charter of the Fundamental Rights of the European Union.
  4. SOLIDA Association considers the principles of social inclusion as social inclusion of people with disabilities, younger and older worker, migrants and ethnic minorities, people who lived in deprived areas and women in the labour market.
  5. SOLIDA Association share the principles of the volunteering in the way they are declared in the European Charter of the Rights and Responsibilities of Volunteers

 

Art. 4 OBJECTIVES AND PURPOSES

The objective of the Network is the development of international ties and partnership activities among its members, based on the principle of solidarity. It shall also support the initiation of innovative cooperation projects that will create synergies among various types of actors.

The Association is established for the purpose of:

  1. to support local administrators in planning and implementation of inclusive policies;
  2. to stress importance on the values of solidarity and mutual aid towards vulnerable people;
  3. to connect the members so as to give the continuity and strengths to social initiatives towards poor countries and vulnerable citizens;
  4. to exchange city-level practices that provide innovative and practical approaches to the social inclusion and integration of migrants;
  5. to enhance the exchange of “cultural knowledge and heritage” (arts, skills, products and traditions) among its members;
  6. to facilitate the partnerships with other bodies and institutions (Regions, Ministries, EU Institutions and other national and international bodies);
  7. to promote the civic participation of vulnerable groups in city life and to enhance cross-cultural understanding between vulnerable people and the broader community;
  8. to promote and protect the ethical and social justice values that are denied in several Countries;
  9. to recognize diversity of traditions, lifestyles and religion as a treasure and not as a reason for conflict, through actions of dissemination and awareness of other cultures;
  10. to enhance activities and projects that can promote a culture of peace and solidarity, supporting non-violence and refusing war as a tool for rich countries to subjugate the poor ones;
  11. to encourage the structured sharing of experience on social inclusion topics

Art. 5 ACTIVITIES

In order to reach its objectives, the Association is entitles to implement different kind of activities, both at transnational and local levels:

  1. organization of conferences, seminars and workshops;
  2. organization of volunteering actives to support social inclusions;
  3. development and implementation of projects funded by EU or other Institutions;
  4. organization and implementation of dissemination and visibility campaigns;
  5. transferring of policies and good practices among its members;
  6. implementation of communication tools;
  7. advocacy;
  8. performing research and studies;
  9. organization of events
  10. other activities which might be useful to reach Association’s objectives

PART III

Art. 6 MEMBERS

The SOLIDA Association comprises:

  • founding members
  • ordinary members

The founding members are the bodies that jointed the SOLIDA Association within the European project SOLIDA – Networks of municipalities for promotion of immigrants’ democratic participation, funded by the Programme “Europe for Citizens”.

The ordinary members are the authorities who will join the Association once the project is concluded. The ordinary members can be municipalities, public or private associations, local and regional governments, universities or other institutions that are active in social inclusion issues.

The ordinary members of the Association are obliged to allocate a part of their budget to social inclusion activities at local lever and/or to demonstrate to be active by promoting values and principles of the Association.

The founding and ordinary members have the same rights and obligation within the General Assembly.

 

Art. 7 MEMBERS’ RIGHTS AND OBLIGATIONS

  1. The members have the right to participate in the General Assembly, to vote and to rescind its membership
  2. The members are required to promptly notify any changes in personal details;
  3. The member who intend to withdraw from the association must communicate its decision no later than 1st February of the current year.
  4. The member who, by unquestionable judgment of the General Assembly of Members, for any reason is unworthy of belonging to the association or transgresses social norms, is removed or suspended;
  5. The members do not need to pay any membership fee to the Association. However, an annual membership fee can be decided by the Annual General Assembly.

 

PART IV

Art. 8 ASSOCIATION BODIES

The organizational structure of the Association is based on the following bodies:

– the General Assembly of Members;

– the Board of Governors;

– the President

– the Technical secretariat;

 

Art. 9 GENERAL ASSEMBLY

  1. The General Assembly is the sovereign body of the Association. It defines strategic policies and takes fundamental decisions for the Association. It compromises 1 representative for each Member.
  2. The General Assembly will meet at least once annually in one of the Municipalities it represents. The General Assembly will be chaired by the President of the Association or in his/her absence by the Vice-President.
  3. Each Member has one vote on matters concerning the General Assembly. Each Member has the right to vote on matters concerning the General Assembly. The right to vote resides in the person who holds the highest position in each Member’s Municipality at the time of the meeting, i.e. the Mayor or their delegates.
  4. The General Assembly will be convened by the President by letter, fax or email, sent at least 15 days prior to the date of the General Assembly; communication will contain information regarding the agenda, place, date and time of the meeting. It may be convened a second time even on the same day as the first meeting.
  5. The General Assembly deliberates on:
    1. general policies and guidelines of the Association
    2. approval and modification of the Statute and regulations
    3. appointment and removal of the President and Vice President
    4. number, appointment and removal of members of the Board of Governors
    5. approval of the annual budget of the Association (provisional and final)
    6. approval of the Association’s annual work plan
    7. acceptance of new members and their exclusion
    8. all matters attributed to it by the present Statute
  6. The General Assembly may also be convened at the request of the majority of the members of the Board of Governors or at last one fifth of the members. The General Assembly may extraordinary be convened also by video-conference.
  7. The General Assembly is validly convened at the first call in the presence of half the members plus one. To reach the quorum, members represented by proxy also included. Each member cannot have more then 2 proxies. At the second call, the General Assembly is validly convened in the presence of at least 1/3 (one third) of the members present or represented by proxy.
  8. The General Assembly usually deliberates by open ballot and decisions are made based on majority vote of members present or represented by proxy. Deliberations regarding people are taken by secret ballot. All deliberations are recorded in the minutes to be signed by the President and the minute taker.
  9. Exercising of the functions as per the present article is rendered free of charge.

Art. 10 BOARD OF GOVERNORS

  1. The Board of Governors has executive functions and is internally elected by the General Assembly, voting by secret ballot.
  2. First of all, the General Assembly establishes the number of components that will make up the Board of Governors for the following three-year period. Subsequently, the members present the candidates to the President. Each candidate is valid only if supported by at least 3 members. Candidates who obtained the majority of votes are elected. Each member has the right to a number of votes equal to the number of governors to be elected.
  3. The Board of Governors hold office for three years and consists in a number of members ranging from 5 to 8.
  4. The members have the responsibility delegated to them by the General Assembly to control finances and administration and to implement the strategy of the Association. The Board shall provide the General Assembly with reports on the activities and on the finances of the Association.
  5. The Board of Governors ordinarily meets at least once a year. Furthermore, it can meet on the request of at least a third of its members.
  6. The Board of Governors is convened by the President who will notify members of the meeting at least 20 days before it is due to take place in writing by email. The meeting is validly convened at the first call in the presence of half the members or members represented by proxy plus one. Each member can not have more then 2 proxies. At the second call, the meeting is validly convened in the presence of at least 1/3 (one third) of the members present or represented by proxy.
  7. Decisions and resolutions are passed by an absolute majority of those present and are suitable recorded in the minutes. Members who are unable to personally attend the meeting can also participate by video conference.
  8. The Board of Governors is entrusted with the following functions:
    1. implementing the policies decided by the Assembly;
    2. managing the budget and the financial recourses
    3. proposing to the General Assembly the admission of new members
    4. proposing to the General Assembly membership to the Association of other Associations, bodies, companies that carry out relevant activities within their object
    5. proposing to the General Assembly the introduction of annual fee
    6. representing the Association in other Institution’s and bodies
    7. approving the participating in EU projects
    8. all matters attributed to it by the present Statute
  9. Exercising of the functions as per the present article is rendered free of charge.

 

Art. 11 PRESIDENT AND VICE-PRESIDENT

  1. The President is the legal representative of the Association. She/He vouches for the attainment of the Association goals, as well as for the observance of the Statute.
  2. The President is elected by secret ballot, the annual General Assembly of members from the components of the Board of Governors.
  3. The President holds office for three years, automatically losing the position should the body he/she represents withdraw from the Association.
  4. The General Assembly elects and annuls the President’s appointment.
  5. The President is entrusted with the following tasks:
    1. officially representing the Association on national and international level;
    2. convening the General Assembly and the Board of Governors;
    3. implementing the managerial policies of the General Assembly and the Board of Governors;
    4. monitoring compliance with the present Statute and the Association’s regulations;
    5. charing the General Assembly and Board of Governors and signing the relavant minutes
    6. all maters attributed by the present Statute.
  6. The Vice-President – elected by the Board of Governors – assists the President and replaces her/her in the event if absence of impediment.
  7. In the event of resignation or any impediment to exercising the role of President or Vice-President, replacements will be decided during the first available General Assembly.
  8. Exercising of the functions as per the present article is rendered free of charge.

Art. 12 TECHNICAL SECRETARIAT

  1. The Technical secretariat is a management and operating body with the responsibility to promote, implement and co-ordinate the program of the Association at a local level, as approved by the Board. It guarantees the vision of the Association.
  2. One technical secretariat is established for each Member, located in the Member’s Municipalities.

 

Art. 13 FINANCES

  1. In order to pursue its aims, the Association has the following income available:
    1. annual membership fee, if decided by the General Assembly
    2. income from various activities and projects
    3. contribution and funding from public and private bodies
    4. any other income contributing to increase Association assets and which are in line with Association’s principles and objectives.

 

Art. 14 DEFERMENT TO APPLICABLE LAW

  1. For anything not provided for under the present Statute, currents laws and provisions applicable in the State where the association is registered will apply.
  2. Any controversy arising from or connected to the present document, as well as any relationship between members dependent on the same, will be subject to the jurisdiction of the Court where the Association is registered, with the application of national law.

 

Art. 15 DURATION

  1. TO BE DECIDED
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